• Operational Services

    Pandemic Preparedness, Management and Recovery

    The DAOES Board recognizes that the System will play an essential role along with the local health department and emergency management agencies in protecting the public’s health and safety during a pandemic.

    A pandemic is a global outbreak of disease. Pandemics happen when a new virus emerges to infect individuals and, because there is little to no pre-existing immunity against the new virus, it spreads sustainably.

    To prepare the DAOES System community for a pandemic, the Director or designee shall: (1) learn and understand how the roles that the federal, State, and local government function; (2) form a pandemic planning team consisting of appropriate System personnel and community members to identify priorities and oversee the development and implementation of a comprehensive pandemic school action plan; and (3) build awareness of the final plan among staff, students, and community.

    Emergency School Closing

    In the case of a pandemic, the Governor may declare a disaster due to a public health emergency that may affect any decision for an emergency school closing. Decisions for an emergency school closing will be made by the Director in consultation with and, if necessary, at the direction of the Governor, Ill. Dept. of Public Health, System’s local health department, emergency management agencies, and/or Regional Office of Education.

    During an emergency school closing, the Board Policy Committee may, to the extent the emergency situation allows, examine existing Board policies pursuant to Policy 2:240, Board Policy Development, and recommend to the Board for consideration any needed amendments or suspensions to address mandates that the System may not be able to accomplish or implement due to a pandemic.

    Board Meeting Procedure; No Physical Presence of Quorum and Participation by Audio or Video

    A disaster declaration related to a public health emergency may affect the Board’s ability to meet in person and generate a quorum of members who are physically present at the location of a meeting. Policy 2:220, School Board Meeting Procedure, governs Board meetings by video or audio conference without the physical presence of a quorum.

    Payment of Employee Salaries During Emergency School Closures

    The Director shall consult with the Board to determine the extent to which continued payment of salaries and benefits will be made to the System’s employees, pursuant to Board policies 3:40, Director, 3:50, Administrative Personnel Other Than the Director, 5:35, Compliance with the Fair Labor Standards Act, 5:200, Terms and Conditions of Employment and Dismissal, and 5:270, Employment At-Will, Compensation, and Assignment, and consistent with: (1) applicable laws, regulations, federal or State or local emergency declarations, executive orders, and agency directives; (2) collective bargaining agreements and any bargaining obligations; and (3) the terms of any grant under which an employee is being paid.

    Suspension of In-Person Instruction; Remote and/or Blended Remote Learning Day Plan(s)

    When the Governor declares a disaster due to a public health emergency pursuant to 20 ILCS 3305/7, and the State Director of Education declares a requirement for the System to use Remote Learning Days or Blended Remote Learning Days, the Director shall approve and present to the Board for adoption a Remote and/or Blended Remote Learning Day Plan (Plan) that:

    1. Recommends to the Board for consideration any suspensions or amendments to curriculum-related policies to reduce any Board-required graduation or other instructional requirements in excess of minimum curricular requirements specified in School Code that the System may not be able to provide due to the pandemic;
    2. Implements the requirements of 105 ILCS 5/10-30; and
    3. Ensures a plan for periodic review of and/or amendments to the Plan when needed and/or required by statute, regulation, or State guidance.

    LEGAL REF.:        
    105 ILCS 5/10-16.7, 5/10-20.5, 5/10-20.56, and 5/10-30.
    5 ILCS 120/2.01 and 120/7(e), Open Meetings Act.
    20 ILCS 2305/2(b), Ill. Dept. of Public Health Act (Part 1).
    20 ILCS 3305/, Ill. Emergency Management Agency Act.
    115 ILCS 5/, Ill. Educational Labor Relations Act.
    CROSS REF.: 1:20 (System Organization, Operations, and Cooperative Agreements), 2:20 (Powers and Duties of the School Board; Indemnification), 2:220 (School Board Meeting Procedure), 2:240 (Board Policy Development), 3:40 (Director), 3:50 (Administrative Personnel Other Than the Director), 3:70 (Succession of Authority), 4:170 (Safety), 5:35 (Compliance with the Fair Labor Standards Act), 5:200 (Terms and Conditions of Employment and Dismissal), 5:270 (Employment At-Will, Compensation, and Assignment), 6:20 (School Year Calendar and Day), 6:60 (Curriculum Content), 6:300 (Graduation Requirements), 7:90 (Release During School Hours), 8:100 (Relations with Other Organizations and Agencies)

    Adopted: November 19, 2020