• Education Support Personnel-Non Instructional

    Sick Days, Vacation, Holidays, Insurance, Leaves and Other Fringe Benefits

    Definition of Full-Time or Part-Time Employees
    A full-time employee is one who is scheduled to work more than 30 hours per week, five days per week. This applies equally to school year (10 month) or fiscal year (12 month) employees. Any employee working less than this amount of time is considered to be a part-time employee.


    Full-time ESP staff employed for the school year will be paid for the following legal school holidays at a rate comparable to his/her scheduled daily rate, providing the holiday falls within the employee’s regular work week, Monday through Friday.

    New Year’s Day 2020 Election Day
    Martin Luther King Jr.’s Birthday Thanksgiving Day
    President’s Day (if so designated by the board) Christmas Day
    Memorial Day Non-attendance Friday
    Labor Day  
    Columbus Day  

    In addition, 12-month, fiscal year employees also receive Independence Day, the Day after Thanksgiving, Christmas Eve, and one floating holiday to be taken in the months of June, July or August, as paid holidays, providing they meet the above-named conditions.

    Full-time employees will be eligible for a day’s pay equal to the hours worked on a scheduled work day providing the following requirements are met:

    1. Employee must work within the pay period during which the holiday occurs;
    2. Employee must work a full day on the last scheduled day before the holiday and a full day on the first scheduled work day after the holiday; and
    3. Employee must have been employed by the Board of Directors for at least three months

    The Board of Directors may designate other days as holidays. If this is done, these days will be paid holidays.

    Insurance and Other Fringe Benefits
    Each year, the Board will review and establish insurance and other fringe benefits.

    Social Security and IMRF
    All employees will participate in the Social Security and IMRF programs as provided by law.

    Required Salary Deductions
    Unless otherwise stated herein, any salary deductions required under the provisions of this policy or other policies of the Board shall be determined at a rate T/N per day, where N = total number of working days + workshop days + vacation days provided in the period of employment; and T = total gross salary determined for the fiscal year of employment.

    Term Life Insurance
    Term Life Insurance in the amount of $50,000 is provided at Board expense.

    Professional Travel
    Actual and necessary expenses will be paid to the employee with prior approval of the Director, based on value to DAOES, within the budget.  No expenses will be reimbursed that are incurred by or for another person.

    Sick Leave
    Sick leave shall be interpreted to mean personal illness, quarantine at home, pregnancy related disability, serious illness or death in the immediate family or household, birth, adoption, or placement for adoption. Serious illness shall mean a life-threatening circumstance, a medical emergency or an illness which requires the presence of the employee. The immediate family for purposes of this section shall include: parents, spouse, brothers, sisters, children, grandparents, grandchildren, parent-in-law, brothers-in-law, sisters-in-law, and legal guardians. Sick leave shall not be used for any medical procedure which may reasonably and safely be postponed until a recess or vacation period, or shall it be used for cosmetic surgery (except as such is incident to treatment for some other sickness or disability).

    Religious observances shall be considered sick leave, providing a 30-day written advanced notification is provided. No more than 2 religious observation sick days shall be used per year. No more than ten (10) percent of the employees will be granted religious observance sick leave on any one day.

    Leave beyond that provided for herein may be granted, without pay, consistent with the Board’s need to meet the educational needs of the Center.

    Employees absent more than two consecutive days must provide a release from a physician indicating the employee’s ability to resume normal work activities. If the absence is an extended absence, additional information from the physician may be required.

    Part-time employees receive sick leave on a pro-rata basis.

    Personal Business Leave
    Full time employees may receive up to two (2) personal business leave days each year with pay upon the Director’s pre-approval. Personal leave shall be used only for the conduct of business which may not reasonably be conducted during non-school days or hours. Personal leave shall in no event be utilized for purposes of recreation, travel (except as incidental to an appropriate purpose), participation in a work stoppage or employment confrontation of any kind, or to perform any act which may directly produce taxable income (other than the sale of the employee’s principal residence). Personal leave in all cases except unforeseen emergency requires one day (24 hours) advance written notice to the Director or his/her designated representative.

    Personal leave may be taken in half or full-day increments. Personal Leave forms are available from electronic forms section of the TCD intranet.

    Any unused personal leave shall be credited to each employee’s sick leave account at the end of the school year.

    Part-time employees also receive personal business leave on a pro-rata basis.

    Unpaid Leave of Absence – Educational Support Personnel
    An unpaid leave of absence can be granted at the sole discretion of the Board of Directors to educational support personnel who have rendered satisfactory service to the DuPage Area Occupational Education System (DAOES) and who desire to return to employment in a similar capacity at a time consistent with the needs of DAOES as determined by the Board of Directors.
    Each approved leave of absence shall be of the shortest time necessary to meet the purpose for the leave.  Leaves of absence without pay for not more than one calendar year may be granted to educational support personnel subject to the following conditions:

    1. A written request for leaves of absence must be submitted to the Director at least three months before the leave is desired, subject to approval by the Board of Directors.
    2. Beginning and ending date must be approved by the Director.
    3. Leaves of less than one month may be granted by the Director and will not require Board of Directors approval nor three months’ notice.

    The decision of the Board to grant or deny a leave of absence shall not be precedential with respect to other leave requests.

    Leave to Serve as a Trustee of the Illinois Municipal Retirement Fund
    Upon request, the Board will grant 20 days of paid leave of absence per year to a trustee of the Illinois Municipal Retirement Fund in accordance with 105 ILCS 5/24-6.3.

    Armed Services Training Duty and Jury Duty
    Whenever possible, reserve officers and other reserve personnel among the employees will be expected to meet his/her requirements for annual service during the period in which he/she is not employed to perform duties at DAOES.

    An employee called for jury duty while school is in session shall be compensated for the difference between his/her salary at DAOES for the period of time of such duty and the pay received for the performance of such obligation.

    Child Bereavement Leave
    Educational support personnel receive child bereavement leave on the same terms and conditions granted professional staff.

    Leave to Serve as an Election Judge
    Any staff member who was appointed to serve as an election judge under State law may, after giving at least 20-days’ written notice to the System, be absent without pay for the purpose of serving as an election judge. The staff member is not required to use any form of paid leave to serve as an election judge. No more than 10% of the System’s employees may be absent to serve as election judges on the same election day.


    Leaves for Victims of Domestic Violence, Sexual Violence, or Gender Violence
    Educational support personnel receive a leave for victims of domestic violence, sexual violence, or gender violence on the same
    terms and conditions granted professional staff.

    Only fiscal year (12-month) employees receive vacation pay. (Vacation is in addition to the holidays that fall within the guidelines for legal school holidays). After one full year of employment, fiscal-year employees will receive ten days of paid vacation. This vacation is awarded upon the anniversary day of the first full year of employment. Following the first full year of employment, the vacation year is converted to a fiscal-year calendar, i.e., July 1 to June 30. After three (3) continuous years of employment, one day of vacation for each additional year of employment will be added up, up to a maximum of 15 days. Employees with 20 or more years of service shall receive an additional 5 days of vacation effective July 1 of their 20th year of continuous employment for a maximum of 20 vacation days per year thereafter. All vacations must be scheduled and approved by the Director in consultation with the direct supervisor three weeks in advance to avoid schedule conflicts and serious disruption of school operations. Unused vacation days may not be carried over from one fiscal year to the next.

    Tuition Reimbursement
    Upon prior approval of the Director, an employee's tuition may be reimbursed at 50% of actual cost, not to exceed $300 per fiscal year, if the educational program for which tuition reimbursement is claimed relates directly to improvement in the employee's assignment.

    Employees assigned less than full-time daily duties are regarded as part-time employees.  Part-time employees shall be compensated with salary as arranged, but shall not receive the fringe benefits provided for full-time employees, except that the part-time classified employees will participate in Social Security and in IMRF, if required by law.  Part-time employees will receive sick leave and personal leave benefits on a pro rata basis.

    LEGAL REF.: 

    20 ILCS 1805/30.1 et seq.

    105 ILCS 5/10-20.7b, 5/24-2, and 5/24-6.
    330 ILCS 61/, Service Member Employment and Reemployment Rights Act.
    820 ILCS 147/, School Visitation Rights Act.
    820 ILCS 154/, Child Bereavement Leave Act.
    820 ILCS 180/, Victims’ Economic Security and Safety Act.
    School Dist. 151 v. ISBE, 154 Ill.App.3d 375 (1st Dist. 1987); Elder v. Sch. Dist. No.127 1/2, 60 Ill.App.2d 56 (1st Dist. 1965).
    CROSS REF.:5:185 (DAOES Family and Medical Leave), 5:250 (Leaves of Absence)

    ADOPTED: November 19, 2020

    REVISED:June 21, 2007; November 15, 2007; December 20, 2007; June 19, 2008; December 17, 2009; December 18, 2014;
    June 18, 2015; January 19, 2017; February 20, 2020